<p style="text-align: right;"><strong style="font-size: 30px;"><span style="font-size: 10px;"><em>Last revised: NOV.1, 2024</em></span></strong></p>
<p><span style="font-size: 24px;"><strong style="font-size: 36px;"><span style="font-size: 30px;"><span style="font-size: 36px;"><span style="font-size: 36px;"><span style="font-size: 36px;">VCH </span></span></span><span style="font-size: 36px;">R</span><span style="font-size: 30px;"><span style="font-size: 30px;">EGIONAL </span><span style="font-size: 36px;">O</span></span></span><span style="font-size: 30px;"><span style="font-size: 30px;">RIENTATION </span><span style="font-size: 36px;">A</span><span style="font-size: 30px;"><span style="font-size: 30px;">UTOMATED</span><span style="font-size: 36px;"> R</span><span style="font-size: 30px;">EGISTRATION</span></span></span></strong></span><br></p>
<p><span style="color: rgb(0, 0, 0);">New hires should be registered by their <span style="font-family: "Segoe UI", sans-serif; color: rgb(0, 0, 0); font-size: 14px;">onboarding
associate (for external new hires), </span>unit manager, educator, or a delegated
administrator by completing online form below.<br>Please review notice section (directly below) prior new
submission for updates to registration rules and/or the VCH Regional Orientation (RO) curriculum.</span></p><p><br></p>
<p><strong><span style="color: rgb(28, 69, 135); font-size: 16px;"><span style="font-size: 16px; color: rgb(17, 85, 204);">REGISTRATION RULES & </span><span style="font-size: 16px; color: rgb(17, 85, 204);">NOTES</span></span></strong></p>
<ul>
<li><u><strong><span style="color: rgb(67, 67, 67);">Scheduled Learning (Day 1 - Day 4):</span></strong></u>
</li>
<li style="margin-left: 30px;"><span style="background-color: rgb(255, 255, 255);">Day 1, Day 2, Day 3 and/or Day 4 selections must be in <strong>sequential order,</strong> preferably occurring within the same cohort/week per request.</span><br>(Days/sessions can be deferred to different weeks when sessions are full or hire has an unavoidable scheduling conflict, but Day 1-4 still must be completed in sequential order.) </li><li style="margin-left: 30px;">To view orientation calendars, please view PART 2: VCH Regional Orientation on the <span style="line-height: 107%; font-size: 15px;"><a href="https://my.vch.ca/working-here/new-employees/orientation" style="color: blue; text-decoration-line: underline;" target="_blank">VCH Orientation intranet
page</a></span></li></ul><ul>
<li><u><span style="color: rgb(67, 67, 67);"><strong>Additional Classes and Labs:</strong></span></u></li>
<li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67); background-color: rgb(255, 255, 255);">The "Additional Classes and Labs" selected must <em>FOLLOW</em> any Day 1-4 "Scheduled Learning" dates to ensure a submission is processed on time, and/or pre-requisite training is completed.</span></li>
<li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">Select classes based on applicability to your
hire's role and site/COC; <span style="background-color: rgb(0, 255, 255);">review target audience and site to ensure proper selection.</span></span></li><li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">The CVC and PIV Labs have the only site-specific content (i.e. LGH = North Shore Acute, RH = Richmond Acute, VGH = Vancouver Acute).<br></span></li></ul>
<p><strong><span style="color: rgb(255, 0, 0); font-size: 16px;"><br>REGISTRATION DEADLINE</span></strong></p>
<ul>
<li>
<font color="#ff0000">ALL registrations must be submitted by </font><strong style="color: rgb(255, 0, 0);">NOON </strong><span style="background-color: rgb(255, 255, 0);"><strong style="color: rgb(255, 0, 0);">THURSDAY</strong></span><span style="background-color: rgb(255, 255, 255);"> </span>
<font color="#ff0000">the WEEK PRIOR the selected Orientation <span style="font-size: 14px;">commencement date</span></font>
<font color="#ff0000">.</font>
</li>
<li><span style="color: rgb(0, 0, 0);">For late requests or special circumstances, you must email</span> <span style="font-size: 15px; line-height: 107%; font-family: Calibri, sans-serif;"><a href="mailto:VCHOrientation@vch.ca" style="color: blue; text-decoration-line: underline;"><span style="font-size: 16px; line-height: 107%;">VCHOrientation@vch.ca</span></a></span> <span style="color: rgb(0, 0, 0);">to inquire/notify.</span></li>
</ul>
<p><strong>Please email us at <u><a href="VCHOrientation@vch.ca" target="_blank"><span style="color: rgb(0, 0, 255);">VCHOrientation@vch.ca</span></a> </u>to cancel submissions/selections or to make any
changes to your ROAR request after submission is made (please avoid duplicate registration).</strong></p><p><strong><br></strong></p><p><strong><span style="color: rgb(0, 0, 0); font-size: 16px;">WHAT TO EXPECT AFTER SUBMISSION:</span></strong></p>
<ol>
<li>
<font color="#666666">Upon submission, you will see a 'Registration Complete' window pop up and you will <span style="font-size: 14px;">receive</span> a submission confirmation email. </font>
<font color="#666666">Please keep the submission confirmation email for your records and to utilize to
schedule your new hire's orientation shifts with their timekeeping/payroll clerk. <br><strong><span style="background-color: rgb(30, 255, 0);"><span style="color: rgb(0, 0, 0);">NOTE: The new
hire's </span></span><span style="background-color: rgb(30, 255, 0); color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">unit/department</span> is expected to schedule orientation hours
and payment with payroll.</span></strong></font>
</li>
<li><font color="#666666"><font color="#666666">Prior to sending the official confirmation, we will process and review the request, and email the 'requester'/hiring team if we
notice</font>
<font color="#666666">any major registration discrepancies (please take special care to ensure
employee information is correct).</font>
</font>
</li>
<li>
<font color="#666666">
<font color="#666666"></font>A VCH Regional Orientation confirmation email will be sent directly to the new hire <strong>1-2 WEEKS PRIOR </strong>their orientation cohort, or earlier when able/requested. The confirmation email will
include access/registration instructions, <strong>private link(s)</strong> to the assigned RO courses online in LHUB, and any Zoom or classroom details (if applicable). <br><em>*Please
remind new hires to check their personal email - including junk mail, prior their orientation.</em>
</font>
<font color="#666666">
<font color="#666666"></font>
</font>
</li>
<li>
<font color="#666666">
<font color="#666666">All individuals noted in the employee information fields of the ROAR submission (i.e.
requester, educator and/or manager) will be automatically copied on the RO confirmation email sent
to the hire. As this is automated via ROAR, we do not have the ability to copy additional persons not
already included in the submission (please forward the confirmation to extra individuals as needed).
</font>
</font>
</li>
<li><span style="color: rgb(102, 102, 102);">If a new hire does NOT complete their assigned online courses (Day 1, 2, and/or 3) by the deadlines provided on their confirmation email/schedule, we will notify the requester and unit/department contacts the <strong>WEEK AFTER </strong>the hire's orientation cohort, or earlier in some
circumstances. Notification will also be sent to the requester and unit/department contacts for any Zoom or classroom absences.</span> </li>
</ol>