ROAR

Last revised: JUNE 2025 VCH REGIONAL ORIENTATION AUTOMATED REGISTRATION New hires should be registered by their onboarding associate (for external new hires), unit manager, educator, or a delegated administrator by completing online form below. Please review notice section (directly below) prior new submission for updates to registration rules and/or the VCH Regional Orientation (RO) curriculum. REGISTRATION RULES & NOTES <ul> <li>Scheduled Learning (Day 1 - Day 4): </li> <li style="margin-left: 30px;">Day 1, Day 2, Day 3 and/or Day 4 selections must be in sequential order, preferably occurring within the same cohort/week per request. (Days/sessions can be deferred to different weeks when sessions are full or hire has an unavoidable scheduling conflict, but Day 1-4 still must be completed in sequential order.) </li><li style="margin-left: 30px;">To view orientation calendars, please view PART 2: VCH Regional Orientation on the <a href="https://my.vch.ca/working-here/new-employees/orientation" style="color: blue; text-decoration-line: underline;" target="_blank">VCH Orientation intranet page</a></li></ul><ul> <li>Additional Classes and Labs:</li> <li style="margin-left: 30px;">The "Additional Classes and Labs" selected must FOLLOW any Day 1-4 "Scheduled Learning" dates to ensure a submission is processed on time, and/or pre-requisite training is completed.</li> <li style="margin-left: 30px;">Select classes based on applicability to your hire's role and site/COC; review target audience and site to ensure proper selection.</li><li style="margin-left: 30px;">The CVC and PIV Labs have the only site-specific content (i.e. LGH = North Shore Acute, RH = Richmond Acute, VGH = Vancouver Acute). </li></ul> REGISTRATION DEADLINE <ul> <li> ALL registrations must be submitted by NOON THURSDAY  the WEEK PRIOR the selected Orientation commencement date . </li> <li>For late requests or special circumstances, you must email <a href="mailto:VCHOrientation@vch.ca" style="color: blue; text-decoration-line: underline;">VCHOrientation@vch.ca</a> to inquire/notify.</li> </ul> Please email us at <a href="VCHOrientation@vch.ca" target="_blank">VCHOrientation@vch.ca</a> to cancel submissions/selections or to make any changes to your ROAR request after submission is made (please avoid duplicate registration). WHAT TO EXPECT AFTER SUBMISSION: <ol> <li> Upon submission, you will see a 'Registration Complete' window pop up and you will receive a submission confirmation email.  Please keep the submission confirmation email for your records and to utilize to schedule your new hire's orientation shifts with their timekeeping/payroll clerk. NOTE: The new hire's unit/department is expected to schedule orientation hours and payment with payroll. </li> <li>Prior to sending the official confirmation, we will process and review the request, and email the 'requester'/hiring team if we notice any major registration discrepancies (please take special care to ensure employee information is correct). </li> <li> A VCH Regional Orientation confirmation email will be sent directly to the new hire approximately 1-2 WEEKS PRIOR their orientation cohort – earlier when able/requested, or only a few days prior for later-made submissions. The confirmation email will include access/registration instructions, private link(s) to the assigned RO courses online in LHUB, and any Zoom or classroom details (if applicable). *Please remind new hires to check their personal email - including junk mail, prior their orientation. </li> <li> All individuals noted in the employee information fields of the ROAR submission (i.e. requester, educator and/or manager) will be automatically copied on the RO confirmation email sent to the hire. As this is automated via ROAR, we do not have the ability to copy additional persons not already included in the submission (please forward the confirmation to extra individuals as needed). </li> <li>If a new hire does NOT complete their assigned online courses (Day 1, 2, and/or 3) by the deadlines provided on their confirmation email/schedule, we will notify the requester and unit/department contacts the WEEK AFTER the hire's orientation cohort, or earlier in some circumstances. Notification will also be sent to the requester and unit/department contacts for any Zoom or classroom absences.  </li> </ol>