ROAR

Last revised: Aug. 25, 2020 VCH REGIONAL ORIENTATION AUTOMATED REGISTRATION New hires should be registered by their unit manager, educator, or a delegated administrator by completing online form below. Please review notice section (directly below) prior new submission for updates to registration rules and/or the VCH Orientation VIRTUAL (VOV) curriculum. REGISTRATION RULES & NOTES <ul style="list-style-type: disc;"> <li>Virtual Learning (Day 1, Day 2, Day 3): </li> <li style="margin-left: 30px;">Day 1, Day 2 and/or Day 3 selections must have consecutive dates (i.e. occur the SAME WEEK), per request.</li> <li style="margin-left: 30px;">To view the VCH Orientation Calendar, please view PART 2: VCH Orientation Virtual on the <a href="https://my.vch.ca/working-here/new-employees/orientation" style="color: blue; text-decoration: underline;" target="_blank">VCH Orientation intranet page</a></li> <li>Live / In-Person Classes:</li> <li style="margin-left: 30px;">Live / In-Person class dates selected should always FOLLOW any Virtual Learning selected.</li> <li style="margin-left: 30px;">Select classes based on applicability to your hire's role and location preference; review target audience and site to ensure proper selection.</li><li style="margin-left: 30px;">*NEW* Social Worker session added (VA staff ONLY) - refer to new 'ALLIED HEALTH' drop-down for session options.</li> </ul> REGISTRATION DEADLINE <ul> <li> ALL registrations must be submitted by NOON THURSDAY  the WEEK PRIOR the selected Orientation commencement date . </li> <li>For late requests or special circumstances, you must email <a href="mailto:VCHOrientation@vch.ca" style="color: blue; text-decoration-line: underline;">VCHOrientation@vch.ca</a> to inquire/notify.</li> </ul> WHAT TO EXPECT <ol> <li> Upon submission, you will see a 'Registration Complete' window pop up and you will receive a submission confirmation email.  Please keep the submission confirmation email for your records and to utilize to schedule your new hire's orientation shifts with their timekeeping/payroll clerk. NOTE: The new hire's unit/department is expected to schedule orientation hours and payment with payroll. </li> <li> Please email us at <a href="VCHOrientation@vch.ca" target="_blank">VCHOrientation@vch.ca</a> to make any changes/updates to your ROAR request after submission is made; please avoid duplicate registration. And prior to sending the official confirmation, we will email the 'requester'/hiring team if we notice  any major registration discrepancies (please take special care to ensure employee information is correct). </li> <li> A VOV confirmation email will be sent directly to the new hire the WEEK PRIOR their orientation cohort, or earlier in some circumstances. The confirmation email will include access/registration instructions, private link(s) to the assigned VCH Orientation VIRTUAL courses in LHUB, and any live/in-person class details (if applicable). *Please remind new hires to check their personal email - including junk mail, prior their orientation. </li> <li> All individuals noted in the employee information fields of the ROAR submission (i.e. requester, educator and/or manager) will be automatically copied on the VOV confirmation email sent to the hire. As this is automated via ROAR, we do not have the ability to copy additional persons not already included in the submission (please forward the confirmation to extra individuals as needed). </li> <li>If the new hire does NOT complete their assigned Virtual Learning courses (Day 1, 2, and/or 3) by the deadline noted in their VOV confirmation email, we will notify the unit/department the WEEK AFTER the hire's orientation cohort, or earlier in some circumstances. Notification will also be sent to hiring unit/department for any live/in-person class absences.</li> </ol>