<p style="text-align: right;"><em>Last revised: FEB. 1, 2023</em></p> <p><strong style="font-size: 18px;"><span style="color: rgb(0, 0, 0); font-size: 24px;"><span style="font-size: 30px;">VCH R</span>EGIONAL <span style="font-size: 30px;">O</span>RIENTATION <span style="font-size: 30px;">A</span>UTOMATED <span style="font-size: 30px;">R</span>EGISTRATION</span></strong></p> <p><span style="color: rgb(0, 0, 0);">New hires should be registered by their unit manager, educator, or a delegated administrator by completing online form below.<br>Please review notice section (directly below) prior new submission for updates to registration rules and/or the VCH Orientation VIRTUAL (VOV) curriculum.</span></p><p><span style="color: rgb(0, 0, 0);"><br></span></p> <p><strong><span style="color: rgb(28, 69, 135); font-size: 16px;"><span style="font-size: 16px; color: rgb(17, 85, 204);">REGISTRATION RULES &amp;&nbsp;</span><span style="font-size: 16px; color: rgb(17, 85, 204);">NOTES</span></span></strong></p> <ul> <li><u><strong><span style="color: rgb(67, 67, 67);">Virtual Learning (Day 1, Day 2, Day 3):</span></strong></u> </li> <li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">Day 1, Day 2 and/or Day 3 selections must have consecutive dates (i.e. occur&nbsp;the SAME WEEK), per request.</span></li> <li style="margin-left: 30px;">To view the VCH Orientation Calendar, please view <strong>PART 2: VCH Orientation Virtual </strong>on the&nbsp;<span style="line-height: 107%; font-size: 15px;"><a href="https://my.vch.ca/working-here/new-employees/orientation" style="color: blue; text-decoration: underline;" target="_blank">VCH Orientation intranet page</a></span></li></ul><ul> <li><u><span style="color: rgb(67, 67, 67);"><strong>Live / In-Person Classes:</strong></span></u></li> <li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">Live / In-Person class dates selected must&nbsp;<strong>FOLLOW </strong>any Day 1-3 Virtual Learning dates selected.</span></li> <li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">Select classes based on applicability to your hire's role and location preference; review target audience and site to ensure proper selection.</span></li><li style="margin-left: 30px;"><span style="color: rgb(67, 67, 67);">CVC and PIV Labs are site-specific (i.e. LGH = North Shore Acute, RH = Richmond Acute, VGH = Vancouver Acute).</span></li><strong style="color: rgb(255, 0, 0);"><br></strong> </ul> <p><strong><span style="color: rgb(255, 0, 0); font-size: 16px;">REGISTRATION DEADLINE</span></strong></p> <ul> <li> <font color="#ff0000"><strong>ALL registrations must be submitted by </strong></font><u style="color: rgb(255, 0, 0); font-weight: bold;">NOON <span style="background-color: rgb(255, 255, 0);">THURSDAY</span></u><span style="background-color: rgb(255, 255, 255);">&nbsp;</span> <font color="#ff0000"><strong>the WEEK PRIOR the selected Orientation </strong><span style="font-size: 14px;"><strong>commencement date</strong></span></font> <font color="#ff0000"><strong>.</strong></font> </li> <li><span style="color: rgb(0, 0, 0);">For late requests or special circumstances, you must email</span>&nbsp;<span style="font-size: 15px; line-height: 107%; font-family: Calibri, sans-serif;"><a href="mailto:VCHOrientation@vch.ca" style="color: blue; text-decoration-line: underline;"><span style="font-size: 16px; line-height: 107%;">VCHOrientation@vch.ca</span></a></span> <span style="color: rgb(0, 0, 0);">to inquire/notify.</span></li> </ul> <p><strong>Please email us at <u><a href="VCHOrientation@vch.ca" target="_blank"><span style="color: rgb(0, 0, 255);">VCHOrientation@vch.ca</span></a>&nbsp;</u>to cancel submissions/selections or to make any changes to your ROAR request after submission is made (please avoid duplicate registration).</strong></p><p><strong><br></strong></p><p><strong><span style="color: rgb(0, 0, 0); font-size: 16px;">WHAT TO EXPECT AFTER SUBMISSION:</span></strong></p> <ol> <li> <font color="#666666">Upon submission, you will see a 'Registration Complete' window pop up and you will <span style="font-size: 14px;">receive</span>&nbsp;a submission confirmation email.&nbsp;</font> <font color="#666666">Please keep the submission confirmation email for your records and to utilize&nbsp;to schedule your new hire's orientation shifts with their timekeeping/payroll clerk. <strong><span style="background-color: rgb(30, 255, 0);"><span style="color: rgb(0, 0, 0);">NOTE: The new hire's&nbsp;</span></span><span style="background-color: rgb(30, 255, 0); color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">unit/department</span> is expected to schedule orientation hours and payment with payroll.</span></strong></font> </li> <li><font color="#666666"><font color="#666666">Prior to sending the official confirmation,&nbsp;we will process and review the request, and&nbsp;email the 'requester'/hiring team if we notice</font> <font color="#666666">any major registration discrepancies (please take special care to ensure employee information is correct).</font> </font> </li> <li> <font color="#666666"> <font color="#666666"></font>A VOV confirmation email will be sent directly to the new hire the <strong>WEEK PRIOR </strong>their orientation cohort, or earlier in some circumstances. The confirmation email will include access/registration instructions,&nbsp;<strong>private link(s)</strong> to the assigned&nbsp;VCH Orientation VIRTUAL courses in LHUB, and any&nbsp;live/in-person class details (if applicable). *Please remind new hires to check their personal email -&nbsp;including junk mail,&nbsp;prior their orientation. </font> <font color="#666666"> <font color="#666666"></font> </font> </li> <li> <font color="#666666"> <font color="#666666">All individuals noted in the employee information fields of the ROAR submission (i.e. requester, educator and/or manager)&nbsp;will be automatically copied on the VOV confirmation email sent to the hire. As this is automated via ROAR, we do not have the ability to copy additional persons not already included in the submission (please forward the confirmation to extra individuals as needed). </font> </font> </li> <li><span style="color: rgb(102, 102, 102);">If the new hire does NOT complete their assigned&nbsp;Virtual Learning courses (Day 1, 2, and/or 3) by the deadline noted in their VOV confirmation email, we will notify the unit/department the <strong>WEEK AFTER </strong>the hire's orientation cohort, or earlier in some circumstances. Notification will also be sent to hiring unit/department for any live/in-person class&nbsp;absences.</span></li> </ol>